How can workspaces be properly distributed?

Workspace layout is a key factor in ensuring that employees perform their tasks in the best possible surroundings. Human resources teams are an important part of the decision-making process in this regard.

In this article we will explain how you can rely on digital transformation and innovation to plan the right layout and be attentive to office capacity.

Workspace layout: a necessity for HR

Workspace Layout Tools

Workspace layout is a strategic task that affects a company's prductivity. The physical location of each worker in the office is therefore an important factor in profitability.

Office layout may seem at first glance an aesthetic concern, but it is also the result of careful planning and analysis of employee performance.

Office layout design should consider each employee's tasks, proximity to the tools needed, etc. It also considers employee interactions and the architecture of the facility.

Workspace layout should also consider social distancing (at least 1.5 meters) and physical barriers to protect against COVID-19.

Workspace distribution is like moving pieces on a chessboard, putting employees with related tasks together and ensuring access to needed tools and documents.

As in chess, every move has an impact; but technology can help execute this task strategically. Digital transformation and innovation become an aid.

Digital transformation and business innovation

The National Autonomous University of Mexico reports that the pandemic has advanced technology by ten years. Companies have embraced digital transformation and innovation in leaps and bounds to provide for continuity in their operations.

Many digital tools have been incorporated into companies' daily operations. HR has benefited from various applications, with artificial intelligence and real-time reporting, that make it easier to perform complex tasks.

Speed is one factor that has spurred digital transformation. Technological tools generate data that various departments can use to make decisions and respond quickly to changing situations.

These tools also allow for stability, a must for maintaining business operations, and scalability, which is the ability to adjust to future needs.

Global consulting firm Deloite conducted a survey on digital transformation that revealed that the more digitally mature companies are, the better they adapt to change and the more resilient they are.

When it comes to workspace distribution, digital transformation and innovation is a winning card, especially in the pandemic. Following are some of the the advantages of using  technology in this regard.

3 solutions for workspace distribution

Workspace Layout Solutions

Whenever you need to address workspace distribution issues in your office, technology can help. Fortunately, today we have solutions for workspace assignments, capacity limits, shared parking spaces, and other useful applications.

Tools for capacity monitoring in the office

Social distancing is certainly a concern for HR departments in our day in order to avoid possible COVID-19 transmission. However, this can be a strenuous and never-ending task.

Occupancy control software will give you peace of mind. It also offers connectivity, the ability to check information from various devices.

Workspace distribution and assigment programs

With this software you can also assign workstations or create a space layout to meet your office's needs. In the case of meeting spaces in particular, you can manage their use with just a few clicks.

The software also facilitates cleaning. Once an employee's meeting or workday is over, the cleaning team is automatically notified to clean and sanitize the space.

Parking managementsoftware

Parking management can be a big challenge. If each employee has a spot assigned individually, you can find yourself with a lot of underutilized space.

Our parking management software allows various employees to be assigned the same parking space based on their working hours, on rotating shifts and staggered schedules. This reduces the number of spaces required.


The right workspace layout increases employee productivity. For this you can rely on digital transformation and innovation for software that will make your work easier.

To find out more about digital tools for workspace distribution, occupancy limits, and parking management, visit Parso. We offer solutions that fit your business.

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How to keep track of actual office occupancy 

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