Controlling every aspect of the office is an almost impossible task, but there are tools that allow us to manage our resources more easily and make this process faster and more efficient.
Previously we discussed how to track real-time office occupancy. This can be done manually in companies with fewer employees, though even smaller companies often wish to automate the process. And in companies with a large number of employees (over 100), it is impossible to keep track of this manually.
Here are 3 ways occupancy management software can help you reduce the risk of infection among employees:
- Process automation
Notifying to cleaning teams, automated space assignments, data logging, contact tracing
One of HR's most difficult tasks is tracking office occupancy, establishing occupancy limits for various areas of the office, assigning spaces to rotating shifts, setting up cleaning schedules, etc.
These systems allow you to automate these processes, so you can more easily monitor infections among employees.
How do they do it?
Each occupancy control system is different and offers different capabilities. Systems such as Workplace allow, among other things, the the assignment of parking spaces and office space, reservations of space by employees, notifications to cleaning staff for cleaning and disinfection, and occupancy tracking in accord with health authorities' recommendations.
All this is done with software that allows employees to manage parking and workspace reservations from an app. In the app employees can also fill out health questionnaires that allow managers to track symptoms.
- Automatic reports
Another major benefit is automated employee health reports that help commpanies use resources more effectively. These reports make it easier to recognize risks among employees and make decisions in advance. This also allows managers to keep health records and recognize possible infections.
These reports can help avoid outbreaks in the office and provide a real-time visualization of employee helath and exposures.
It also trakcs real-time use of company resources.
- Cloud backup
This software also offers cloud backup of previous reports and records. This allows for tracking outbreaks and keeps information automatically updated.
In addition to data backup, these systems offer remote access so managers can control facility use from anywhere in the world.
Systems such as Workplace allow you to assign workspaces and parking spaces to employees on specific dates, giving you control over facility use and sending notifications to cleaning teams when a specific workspace is no longer in use.
If you are interested in learning more about what this software can do, go to www.parso.co/workplace.
