Before you read this post, look at the number of people in your office and see whether you have access control systems. If your answer is yes and you have more than 100 employees, we recommend the following article: Do I need an occupancy control system in my office?

Occupany limits can be checked manually or with occupancy control systems that allow these checks to be done automatically.

Remember that these strategies are designed for companies that have incorporated teleworking in their offices.

Create fixed work groups

According to the Costa Rican Ministry of Health, a "social bubble" is defined as a group of people living under the same roof. This means that we cannot call people who work in the same department or company "social bubbles," but we can create fixed work groups to help avoid infection.

This strategy aims to establish a fixed group of employees who work on the same day and at the same times, and share office space on a regular basis. 

Advantages:

1. Avoid overcrowding in offices
2. Ensure that employees are in contact with the same employees over time, avoiding further cross-contacts and easing decision-making in case of infection.
3. More quickly track who was in the office on a given day. 
4. Determine accurate percentages of employees in the office, both by group and by department.
   

Disadvantages:

1. Checking manually cannot guarantee that rules are carefully followed.
2. Reports must be done manually. 
3. In case of infection, contact tracing is imprecise, so even people who weren't close contacts may have to quarantine.
   

In instituting work groups, make sure that the groups  are composed of people who typically work together. This will prevent frequent contact between employees in different groups.

Establish work groups with a maximum of 6 people.

Make sure as well that such groups comprise no more than 6 people, so that the group can be assigned to a particular space. 

If you have a large office, you can allow several working groups to be present, making sure that these groups come to the office on the same day so as to avoid cross contacts. 

Use occupancy control software when you have more than 100 employees.

Again, we recommend that a work group strategy can work for companies with fewer than 100 employees. If you have more employees, it can become cumbersome and very complicated to implement this strategy manually. 

In these cases, we recommend applications that allow for workspace allocation and contact tracing, such as PARSO's Workplace system.

Would you like to know more about occupancy management systems? We recommend that you read 3 reasons why occupancy control software is necessary in the office